撰寫清楚會議紀錄的 25 個英文句型
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會議紀錄應讓缺席者了解會議決定了什麼，以及接下來要做什麼。以下 25 個英文句型能協助你記錄討論、決議、負責人和期限，不必逐字記下整場會議。
應記錄的內容
一般團隊會議請記下日期、出席者、議題、決議、待處理問題，以及附有負責人和到期日的行動事項。若組織有指定格式，請依規定使用。正式委員會可能還需要記錄動議原文、投票和核准流程；以下句型適用於日常職場會議紀錄，不能取代這些規範。加拿大語言入口網站建議採用簡潔、客觀的紀錄方式；曼徹斯特大學則建議明確指出行動負責人和時程。
若你同時主持通話並負責記錄，這些視訊通話英文句型能協助你先口頭確認決議，再將其記錄下來。
會議紀錄的 25 個句型
以下範例以一場虛構的產品上市會議為背景。請將姓名、日期和交付項目換成自己的資訊。
說明背景
| # | 句型 | 例句 |
|---|---|---|
| 1 | The meeting was held on … | The meeting was held on 14 October 2026. |
| 2 | Attendees included … | Attendees included Maya from Marketing, Leo from Design, and Priya from Legal. |
| 3 | The purpose of the meeting was to … | The purpose of the meeting was to confirm the product-launch schedule. |
| 4 | The agenda covered … | The agenda covered the landing page, legal review, and launch date. |
| 5 | The previous minutes were approved. | The previous minutes were approved without changes. |
只有在小組確實核准前次會議紀錄時，才使用第 5 個句型；許多非正式團隊會議並不會進行這項核准。
摘要討論內容
| # | 句型 | 例句 |
|---|---|---|
| 6 | The team reviewed … | The team reviewed the latest landing-page draft. |
| 7 | Participants raised concerns about … | Participants raised concerns about the untranslated Spanish checkout screens. |
| 8 | The main constraint was … | The main constraint was the time needed for legal review. |
| 9 | Two options were considered: … | Two options were considered: launching on 2 November or 9 November. |
| 10 | No decision was reached on … | No decision was reached on the paid-advertising budget. |
摘要重點，不必逐字記錄每位與會者的發言。滑鐵盧大學的紀錄管理指引建議會議紀錄保持客觀，避免寫入缺乏根據的意見。
精確記錄決議
| # | 句型 | 例句 |
|---|---|---|
| 11 | The team agreed to … | The team agreed to launch the English page first. |
| 12 | It was decided that … | It was decided that the checkout screens would be reviewed before launch. |
| 13 | The proposal was approved subject to … | The proposal was approved subject to legal sign-off. |
| 14 | The team chose … over … because … | The team chose 9 November over 2 November because the later date allowed time for testing. |
| 15 | The decision was deferred until … | The decision on the advertising budget was deferred until 21 October. |
只有在確實完成核准時才使用 approved。如果有人只是提出日期，請寫 proposed，而非 decided。若核准附帶條件，請在紀錄中寫明。依組織規定，正式動議和決議可能需要逐字記錄確切措辭。
指派行動事項和期限
| # | 句型 | 例句 |
|---|---|---|
| 16 | [Name] will … by [date]. | Leo will update the landing page by 20 October. |
| 17 | [Name] is responsible for … | Priya is responsible for the legal review. |
| 18 | [Name] will confirm … with … | Maya will confirm the launch date with the sales team. |
| 19 | [Name] and [name] will review … | Leo and Priya will review the final checkout copy. |
| 20 | The deadline for … is … | The deadline for final approval is 30 October. |
若期限仍在協商中，請記為 to be confirmed，不要自行編造日期。這些協商期限的英文句型能協助你在寄出會議紀錄前確認日期。
記錄尚待處理的事項
| # | 句型 | 例句 |
|---|---|---|
| 21 | The open question is … | The open question is when the Spanish checkout will be ready. |
| 22 | This item will be revisited on … | This item will be revisited on 21 October. |
| 23 | [Name] will circulate the revised draft on [date]. | Leo will circulate the revised draft on 20 October. |
| 24 | The next meeting is scheduled for … | The next meeting is scheduled for 21 October at 10:00 a.m. |
| 25 | [Name] will report progress at … | Priya will report progress at the next meeting. |
待處理問題不等於決議。清楚標示可避免讀者把討論誤當成指示。
範例：簡短會議紀錄
- Meeting: Product Launch Meeting
- Date: 14 October 2026
- Attendees: Maya (Marketing), Leo (Design), Priya (Legal)
- Purpose: Confirm the product-launch schedule.
Discussion: The team reviewed the landing page and raised concerns about untranslated Spanish checkout screens. Two launch dates were considered: 2 November and 9 November.
Decisions: The team agreed to launch the English page first and chose 9 November because the later date allowed time for testing. The landing-page proposal was approved subject to legal sign-off. No decision was reached on the paid-advertising budget.
Actions:
| Owner | Action | Due |
|---|---|---|
| Leo | Update the landing page | 20 October |
| Priya | Complete legal review | 30 October |
| Maya | Confirm the launch date with Sales | 21 October |
Open question: When will the Spanish checkout be ready? Revisit this and the advertising budget on 21 October.
範例將已完成的決議與尚未完成的工作分開。寄出自己的會議紀錄前，請確認每項行動都有明確負責人和實際期限，並向會議主席確認不清楚的決議。遇到難以明確表達的內容時，這些釐清職場誤解的英文句型提供了直接的提問方式。你可以先用 OpenL Grammar Checker檢查最終英文草稿，再自行核對姓名、日期和決議。
Sources
- Language Portal of Canada: Meetings, preparing the minutes — what minutes should include, and guidance on concise, neutral wording.
- University of Manchester: Minutes and actions — decision records, action owners, deliverables, and timescales.
- University of Waterloo: Recordkeeping guidelines for university committees — objective records, decisions, and appropriate attribution.
- OpenL Grammar Checker — official writing-tool page.
